Administrative Assistant

We are seeking a part-time Administrative Assistant (21 hours per week) to provide administrative and reception support to the SSAIC team including the Executive Director. We are seeking an individual who thrives working as a member of a compassionate team that provides support to individuals who have experienced trauma.

  • Shifts are Monday, Tuesday, and Friday 9am-5pm with an unpaid one hour lunch break.
  • Maybe an opportunity for the position to have more hours based on office need.


The position requires: 

  • Business Administration Certificate and/or the equivalent skills and knowledge gained from related experience and training; and
  • Three years of administrative experience is an asset including experience with filing, data entry, and reception functions, as well as MS Word, MS Excel, MS Outlook, MS Access and web-based systems, such as Google Workspace.


  • Excellent interpersonal and communication skills;
  • Ability to problem solve and address issues with internal and external service providers in a respectful manner while clearly communicating the agencies needs and expectations
  • Demonstrated working knowledge of the operation and maintenance of computer and office equipment
  • Demonstrated knowledge of computer and web-based systems and software including Microsoft Office Suite and web-based systems such as Google
  • Knowledge of the operation and administration of a non-profit counselling-based office is an asset
  • Ability to provide compassionate and caring reception support to high-need/crisis clients who have experienced trauma
  • Ability to deal with interruptions while providing accurate and complete documentation support in a timely manner
  • Ability to manage many diverse duties while demonstrating flexibility, efficiency and sound judgment in the prioritization and completion of tasks
  • Ability to act independently and initiate and organize systems and spaces for maximum efficiencies
  • Demonstrated ability and interest in working as part of a team in working collaboratively toward shared goals
  • Demonstrated ability to ensure confidentiality of all sensitive materials and information

Working Conditions

Ability to work in a high stress environment working with clients who have experienced a trauma and may present to staff in a crisis.

After hours, weekend and evening work may occasionally be required to support agency or community events so candidates must be willing to flex their hours.

Additional Requirements

An acceptable Criminal Record Check with a vulnerable sector search is a requirement of this position.


This is an in-scope position with salary grid as per scale.

Hourly rate starting at $20.04

Start Date 

As soon as possible

How to Apply

Applicants should send an email with cover letter and resume. The cover letter should detail how they meet the specific requirements of this position to by the closing date which is 5 pm on Friday February 9, 2024.